Building Use Application

Building Use Application Form

Fields marked with an * are required

SAWYER EVANGELICAL CHURCH PROPERTY USE POLICY

(Activity Center / Outpost / Sanctuary)

The Sawyer Evangelical Church Property is available for use by church members as well as the community, including service organizations, other churches, community groups, and governmental agencies.

In exchange for using the building, we ask that you contribute toward the costs of maintenance and upkeep by paying a fee according to the suggested amount as approved by the church council.

A calendar of scheduled events will be maintained in the church office located in the learning center.

The responsible party is required to submit the following Application for Property Use. (form listed below)

Use of the activity center/outpost/sanctuary shall be approved, scheduled, and coordinated by church staff on a first come first serve basis; your activity will then be placed on the calendar once the Registration Form, together with check, is received back to us.

Regularly scheduled church events take precedence.

Facilities are available: Mon.-Thurs. 7:30 am to 9:00 pm, Fri.-Sat. 7:30 am to 11:00 pm, Sunday 1:00 pm to 3:45 pm.

THE BUILDING USE COSTS:
Fees and Deposits a) Fees will be paid with the request form. Make checks payable to the Sawyer Evangelical Church.

  • $50.00 Building Use Fee
  • $100.00 Security deposit. (This is a separate check that will be returned to the responsible party upon conformation that the facility is adequately cleaned and without harm).
  • $30.00 Custodial Fee. (A detailed cleaning will be conducted by our custodian).
  • $25.00 Use of Outpost with no expectation for use of activity center
  • $50.00 Use of Outpost with expectation for use of activity center/restrooms. This requires two (2) valid checks written to the Sawyer Evangelical Church, 1) Building use and Custodian (non refundable) 2) Security Deposit (returned upon confirmation that the facility is adequately cleaned and without harm)

** Events designed for the participation of active Sawyer Church attendees are exempt from these charges.

PLEASE NOTE THESE RESTRICTIONS:

  • NO smoking or alcoholic beverages on the premises.
  • NO Food or drink in the Sanctuary.
  • Please do not use rice in the recessional line.
  • Please be responsible for your safety and the safety of yourself and guests.

Responsible party agrees to indemnify and hold harmless Sawyer Evangelical Church and its members from liability and expense (including legal expense) by reason of any injury or damage to any person or property arising in connection with the used of the facilities, notwithstanding that such damage or injury may have been caused by the negligence of the church or its members. The church council reserves the right of final decision as the the use of the property and any equipment and may revoke any "permit for use" if such action is deemed necessary.

Use Policy: (the fine print)

1) Getting Started

a) The responsible party shall fill out and submit an application for use.

b) The responsible party must be at least 18 years of age and provide adequate supervision. At least 1 adult per 12 minors.

c) The responsible party assumes financial responsibility for the repair and/or replacement of equipment and facility necessitated by removal, improper use, or misuse.

d) The responsible party shall be expected to pick up a building key from the Church office, Mon, Wed. Fri. 9:00 – 3:00. They will be responsible for their own set up and take down as described below.

2) Setting things up and clean up after the event

a) The responsible party shall be responsible for cleaning all areas of use thoroughly and returning all equipment used to its original location.

b) Simple set up can be done immediately before the event, extensive set up needs to be arranged for through the application process.

c) Tables and Chairs for approximately 175 people are available in our facility. To accommodate that number you will need to carry tables and chairs from other classrooms to the Activity Center.

d) Before you leave the premises, all decorations will be removed, tables and chairs will be returned, trash will be put in the dumpster, The Activity Center floor will be dust mopped. A detailed cleaning will be conducted by our custodian.

e) The responsible party will turn off all lights and lock all doors when you are finished. Drop the key in drop box located at the end of the serving counter in the Activity Center. Exit through the Service Door which will lock behind you.

3) Conduct and Behavior

a) No foul language or inappropriate behavior is permitted on the premises.

b) No alcoholic beverages, smoking or tobacco use is permitted on the premises.

c) Occupants are responsible for their own safety as well as the protection of the church property. There are no water or restroom facilities in the Outpost.

d) Responsible party agrees to indemnify and hold harmless Sawyer Evangelical Church and its members from all liability and expense (including legal expense) by reason of any injury or damage to any person or property arising in connection with the use of the facilities, notwithstanding that such damage or injury may have been caused by the negligence of the church or its members.

e)The church council reserves the right of final decision as to the use of the property and any equipment and may revoke any “permit for use” if such action is deemed necessary.

4) Fees and Deposits

a) Fees will be paid with the request form. Make checks payable to the Sawyer Evangelical Church.

  • $50 - Building Use Fee
  • $100 - Security deposit. This is a separate check that will be returned to the responsible party upon conformation that the facility is adequately cleaned and without harm.
  • $30 - Custodial Fee. A detailed cleaning will be conducted by our custodian.
  • $25 - Use of Outpost with no expectation for use of activity center
  • $50 - Use of Outpost with expectation for use of activity center/restrooms

b) This requires two (2) valid checks written to the Sawyer Evangelical Church:

  • Building use and Custodian (non refundable)
  • Security Deposit (returned upon confirmation that the facility is adequately cleaned and without harm)

c) Events designed for the participation of active Sawyer Church attendees are exempt from these charges.